How to Plan an Inclusive Kids' Party at an NDIS Property: A Step-by-Step Guide

Planning a kids' party is always an exciting endeavour, but when you’re working with an NDIS (National Disability Insurance Scheme) property, there are additional considerations to ensure the event is both fun and accessible for all children. Here’s a step-by-step guide to help you plan an inclusive and memorable party at an NDIS-approved property.

1. Understand the Needs

Assess Individual Requirements: Before you start planning, take the time to understand the specific needs of the children who will be attending. This might include mobility requirements, dietary restrictions, or sensory sensitivities. Engage with parents or caregivers to get detailed insights.

Consult with the Property Manager: NDIS properties are designed to be accessible, but it’s essential to confirm the facilities available. Ask about features like ramps, wide doorways, accessible bathrooms, and sensory-friendly spaces. This will help you ensure that the venue is suitable for everyone attending.

2. Choose an Inclusive Theme

Select a Universal Theme: Opt for themes that are universally appealing and easy to adapt. Classic themes like "Under the Sea," "Superheroes," or "Space Adventure" work well. You can add elements to these themes to cater to different interests and needs.

Incorporate Sensory-Friendly Elements: Consider sensory-friendly activities and decorations. Use soft lighting, avoid loud noises, and include tactile materials such as textured fabrics or squishy toys. This approach helps create a comfortable environment for children with sensory sensitivities.

3. Plan Accessible Activities

Variety is Key: Ensure a range of activities that cater to different interests and abilities. Some ideas include:

• Arts and Crafts: Set up tables with various materials and tools, making sure they are within easy reach.
• Interactive Games: Adapt traditional games to be accessible. For instance, use larger balls for a gentle game of soccer or incorporate sign language into a musical chairs game.
• Quiet Zones: Designate a space where children can take a break if they feel overwhelmed. Equip this area with calming activities such as colouring books, puzzles, or sensory toys.

Hire Professional Help: Consider hiring entertainers who are experienced in working with children of diverse needs. Look for performers who can adapt their activities to be inclusive, whether it's a magician who uses sign language or a storyteller who incorporates visual aids.

4. Ensure Accessible Food Options

Consult Dietary Needs: Work with parents or caregivers to understand any dietary restrictions or allergies. Ensure there are plenty of options that cater to different needs, including gluten-free, dairy-free, and nut-free choices.

Make It Fun and Tasty: Use the party theme to create fun, themed snacks and drinks. For example, you could have "galactic" fruit kebabs or "underwater" blue jello. Ensure that all food is clearly labelled with ingredients to avoid any allergic reactions.

5. Decorate with Accessibility in Mind

Use Inclusive Decorations: Choose decorations that are visually appealing and accessible. Consider using bright colours, large fonts, and easy-to-read signage. Ensure that all decorations are securely placed to prevent any tripping hazards.

Create a Sensory-Friendly Environment: Balance sensory stimulation with calming elements. Use soft lighting, minimise loud music, and provide noise-cancelling headphones for those who may be sensitive to sound. Adding elements like textured walls or soft seating can also make the space more inviting.

6. Communicate Clearly

Send Out Inclusive Invitations: Make sure your invitations are easy to read and understand. Use large print, clear language, and include any necessary details about the venue’s accessibility features. Consider sending digital invites to ensure everyone has the information they need.

Provide Detailed Information: Include a map of the venue, details on accessible parking, and instructions on how to reach the party area. If there are any special considerations, such as a need for sign language interpretation or assistance with mobility, make sure this is communicated in advance.

7. Have a Support Plan

Assign Helpers: Have volunteers or staff members who are trained to assist with specific needs. This could include someone to help children with mobility aids or someone who can offer support to those who need extra assistance during activities.

Emergency Preparedness: Ensure you have a clear plan for emergencies. Familiarise yourself with the location of first aid kits, emergency exits, and any specific medical needs of the attendees. Keep a list of emergency contacts handy and inform your guests of the plan upon arrival.

8. Capture the Moments

Hire a Photographer: Consider hiring a photographer who is skilled in capturing moments in an inclusive setting. They can focus on the joy and interactions, ensuring everyone’s special moments are documented.

Encourage Participation: Create a photo booth with props that everyone can enjoy, ensuring that all children, regardless of their abilities, can participate in the fun.

9. Evaluate and Reflect

Seek Feedback: After the party, take the time to gather feedback from parents, caregivers, and children. Ask what worked well and what could be improved for future events. This feedback is invaluable for planning more inclusive parties in the future.

Celebrate Successes: Acknowledge the efforts that made the party inclusive and fun. Share photos, stories, and highlights with your community to inspire others to create similar experiences.

Summary

Planning an inclusive kids’ party at an NDIS property is a rewarding challenge that ensures every child feels valued and included. By understanding the needs of your guests, choosing the right theme and activities, and focusing on accessibility, you can create an unforgettable experience for everyone. Remember, the goal is to celebrate with joy, inclusivity, and a lot of fun!

Feel free to share your experiences or tips in the comments below, and let’s keep the conversation going on how we can make every kids’ party a true celebration of diversity and inclusion.